council
Birmingham
·
Tuesday, November 5, 2024
Regular City Council Meeting
Agenda items
34
24 consent · 10 regular
Votes
3
minutes text
Total dollars
$6.8M
13 items with amounts
Executive Summary
The Birmingham City Council considered a $4.5 million budget amendment for fiscal year 2025 to cover principal payments on a line of credit for Carraway Infrastructure, funded by loan proceeds, alongside a proposal to rescind and replace a prior resolution (671-24) and authorize the mayor to execute a related agreement not to exceed $1,000,000. The council also considered authorizing the City Attorney to settle litigation involving Trinity Christian Methodist Episcopal Church, accepting a $180,200 bid from Sherrod Construction Company to renovate Oxmoor Park, and approving the purchase of two 2025 Kenworth L770 garbage trucks from Ingram Equipment Company for a combined $876,210. The council also handled 8 budget items, 6 miscellaneous consent items, and 2 routine contract matters.
Provisional · minutes not yet adopted
Roll call
Votes (3)
passed
#1832
provisional
official minutes · high
Consent vote — covers 24 items
- [8] STATEMENT OF CONDUCT OF BUSINESS All items designated as "Consent" are routine and non-controversial and will be approved by one motion. All items on the "Consent Agenda" will be announced by reading the Item Numbers only. No separate discussion of these named in vote
- [13] CONSENT ITEM 4. A Resolution authorizing the Mayor to execute any and all documents necessary for the City of Birmingham to enter into an Interlocal Cooperation Agreement with the City of Homewood for the public purpose of making certain improvements alon named in vote
- [14] CONSENT ITEM 5. A Resolution authorizing the Mayor to execute and deliver an agreement between the City of Birmingham and HouseProud Atlanta Inc. ("HouseProud") in an amount not to exceed $125,000.00, under which HouseProud will provide services to the Ci named in vote
- [15] CONSENT ITEM 6. A Resolution rescinding and replacing Council Resolution No. 671-24, adopted by the City Council May 14, 2024, for an amount not to exceed $1,000,000.00, and further authorizing the Mayor to execute, for and as the act of said City, an agr named in vote
- [16] CONSENT ITEM 7. A Resolution, pursuant to §11-40-1, §11-43-140 and §41-16-51(a)(16) of the Code of Alabama, 1975, authorizing the Mayor to execute and deliver a purchase agreement, for a period of not more than one (1) year with Lexipol, LLC for refere named in vote
- [17] CONSENT ITEM 8. A Resolution approving and authorizing the Mayor to execute a Project Agreement and Forgivable Loan documents between the City of Birmingham and the Young Men's Christian Association of Greater Birmingham ("YMCA"), in the amount of $1,000, named in vote
- [18] CONSENT ITEM 9. A Resolution authorizing the Mayor to expend funds and execute agreements with the Birmingham Board of Education (the "Board") in an amount not to exceed $7,600.00, under which the Board will provide services to the City by coordinating wi named in vote
- [19] CONSENT ITEM 10. A Resolution authorizing the Mayor to allocate funds and execute an agreement with the Birmingham Botanical Society, Inc. in an amount not to exceed $5,000.00, under which the Birmingham Botanical Society, Inc. will provide services to th named in vote
- [20] CONSENT ITEM 11. A Resolution authorizing the Mayor to expend funds and execute an agreement in an amount not to exceed $5,000.00, with Birmingham Zoo, Inc. to allow Birmingham Zoo, Inc. to provide STEM programming to 7th grade students in the Birmingham named in vote
- [21] CONSENT ITEM 12. A Resolution authorizing the Mayor to appropriate funds in the amount of $2,250.00, for the installation, removal, and storage of the City's Christmas decorations used for the Central Pratt Neighborhood, to be installed in November 2024 a named in vote
- [22] CONSENT ITEM 13. A Resolution authorizing the City Attorney, upon her recommendation, to settle the matter of the City of Birmingham v. Trinity Christian Methodist Episcopal Church, et al, and authorizing the Mayor, the City Attorney, or one of her assist named in vote
- [23] CONSENT ITEM 14. A Resolution accepting the lump sum bid of Sherrod Construction Company, Inc., Vestavia Hills, Alabama, in the amount of $180,200.00, for Oxmoor Park Renovations located at 2354 Wenonah Oxmoor Road, Birmingham, Alabama 35211, this being named in vote
- [24] CONSENT ITEM 15. A Resolution accepting and approving the bid of Budget Janitorial Supply, Pelham, Alabama, for Janitorial Products and Supplies, as needed at unit prices on file in the Office of the Purchasing Agent, for the City of Birmingham Warehouses named in vote
- [25] CONSENT ITEM 16. A Resolution approving payment to Birmingham Realty Company, Inc. dba The Barber Companies, Inc., Birmingham, for lease of storage building located at 2817 3rd Avenue South, Birmingham, for the Birmingham Museum of Art based on the Amendm named in vote
- [26] CONSENT ITEM 17. A Resolution approving payment to Ingram Equipment Company, LLC, Pelham, Alabama, for the purchase of two (2) new 2025 Kenworth L770; 28 Yard ASL Body at $438,105.00 each for a total cost of $876,210.00 with optional features, for the Equ named in vote
- [28] CONSENT ITEM 19. A Resolution approving the itemized expense accounts of an appointed official and an elected official. named in vote
- [29] CONSENT ITEM 20. A Resolution approving the itemized expense accounts of city employees. named in vote
- [30] CONSENT ITEM 21. A Resolution approving the advanced expense accounts of city employees. named in vote
- [31] APPROVAL OF THE CONSENT AGENDA named in vote
- [9] CONSIDERATION OF CONSENT AGENDA named in vote
- [27] CONSENT ITEM 18. A Resolution authorizing the Chief Financial Officer to make two (2) refunds in the total amount of $4,212.82. named in vote
- [10] CONSENT ITEM 1. An Ordinance "TO FURTHER AMEND THE DONATION FUND BUDGET" for the fiscal year ending June 30, 2025, by appropriating $50,240.44, to Huffman Roebuck Park, for general use per donation received from the Jefferson County Community Service Fund consent default
- [11] CONSENT ITEM 2. An Ordinance "TO FURTHER AMEND THE NEIGHBORHOOD ALLOCATION FUND BUDGET" for the fiscal year ending June 30, 2025, by transferring $250.00 from Apple Valley Neighborhood Association and appropriating $250.00 to Non-Departmental, Transfer to consent default
- [12] CONSENT ITEM 3. An Ordinance "TO FURTHER AMEND THE GENERAL FUND BUDGET" for the fiscal year ending June 30, 2025, by appropriating $4,500,000.00 to Non-Departmental, Debt Service Principal/Line of Credit for Carraway Infrastructure. Funding source is loan consent default
8–0
Abbott · YEA
Clarke · YEA
Smitherman · YEA
Tate · YEA
Williams · YEA
Woods · YEA
Alexander · YEA
O’Quinn · YEA
passed
#1833
provisional
official minutes · high
Consent vote — covers 24 items
- [8] STATEMENT OF CONDUCT OF BUSINESS All items designated as "Consent" are routine and non-controversial and will be approved by one motion. All items on the "Consent Agenda" will be announced by reading the Item Numbers only. No separate discussion of these named in vote
- [13] CONSENT ITEM 4. A Resolution authorizing the Mayor to execute any and all documents necessary for the City of Birmingham to enter into an Interlocal Cooperation Agreement with the City of Homewood for the public purpose of making certain improvements alon named in vote
- [14] CONSENT ITEM 5. A Resolution authorizing the Mayor to execute and deliver an agreement between the City of Birmingham and HouseProud Atlanta Inc. ("HouseProud") in an amount not to exceed $125,000.00, under which HouseProud will provide services to the Ci named in vote
- [15] CONSENT ITEM 6. A Resolution rescinding and replacing Council Resolution No. 671-24, adopted by the City Council May 14, 2024, for an amount not to exceed $1,000,000.00, and further authorizing the Mayor to execute, for and as the act of said City, an agr named in vote
- [17] CONSENT ITEM 8. A Resolution approving and authorizing the Mayor to execute a Project Agreement and Forgivable Loan documents between the City of Birmingham and the Young Men's Christian Association of Greater Birmingham ("YMCA"), in the amount of $1,000, named in vote
- [18] CONSENT ITEM 9. A Resolution authorizing the Mayor to expend funds and execute agreements with the Birmingham Board of Education (the "Board") in an amount not to exceed $7,600.00, under which the Board will provide services to the City by coordinating wi named in vote
- [19] CONSENT ITEM 10. A Resolution authorizing the Mayor to allocate funds and execute an agreement with the Birmingham Botanical Society, Inc. in an amount not to exceed $5,000.00, under which the Birmingham Botanical Society, Inc. will provide services to th named in vote
- [20] CONSENT ITEM 11. A Resolution authorizing the Mayor to expend funds and execute an agreement in an amount not to exceed $5,000.00, with Birmingham Zoo, Inc. to allow Birmingham Zoo, Inc. to provide STEM programming to 7th grade students in the Birmingham named in vote
- [21] CONSENT ITEM 12. A Resolution authorizing the Mayor to appropriate funds in the amount of $2,250.00, for the installation, removal, and storage of the City's Christmas decorations used for the Central Pratt Neighborhood, to be installed in November 2024 a named in vote
- [22] CONSENT ITEM 13. A Resolution authorizing the City Attorney, upon her recommendation, to settle the matter of the City of Birmingham v. Trinity Christian Methodist Episcopal Church, et al, and authorizing the Mayor, the City Attorney, or one of her assist named in vote
- [23] CONSENT ITEM 14. A Resolution accepting the lump sum bid of Sherrod Construction Company, Inc., Vestavia Hills, Alabama, in the amount of $180,200.00, for Oxmoor Park Renovations located at 2354 Wenonah Oxmoor Road, Birmingham, Alabama 35211, this being named in vote
- [24] CONSENT ITEM 15. A Resolution accepting and approving the bid of Budget Janitorial Supply, Pelham, Alabama, for Janitorial Products and Supplies, as needed at unit prices on file in the Office of the Purchasing Agent, for the City of Birmingham Warehouses named in vote
- [25] CONSENT ITEM 16. A Resolution approving payment to Birmingham Realty Company, Inc. dba The Barber Companies, Inc., Birmingham, for lease of storage building located at 2817 3rd Avenue South, Birmingham, for the Birmingham Museum of Art based on the Amendm named in vote
- [29] CONSENT ITEM 20. A Resolution approving the itemized expense accounts of city employees. named in vote
- [30] CONSENT ITEM 21. A Resolution approving the advanced expense accounts of city employees. named in vote
- [31] APPROVAL OF THE CONSENT AGENDA named in vote
- [9] CONSIDERATION OF CONSENT AGENDA named in vote
- [27] CONSENT ITEM 18. A Resolution authorizing the Chief Financial Officer to make two (2) refunds in the total amount of $4,212.82. named in vote
- [10] CONSENT ITEM 1. An Ordinance "TO FURTHER AMEND THE DONATION FUND BUDGET" for the fiscal year ending June 30, 2025, by appropriating $50,240.44, to Huffman Roebuck Park, for general use per donation received from the Jefferson County Community Service Fund consent default
- [11] CONSENT ITEM 2. An Ordinance "TO FURTHER AMEND THE NEIGHBORHOOD ALLOCATION FUND BUDGET" for the fiscal year ending June 30, 2025, by transferring $250.00 from Apple Valley Neighborhood Association and appropriating $250.00 to Non-Departmental, Transfer to consent default
- [12] CONSENT ITEM 3. An Ordinance "TO FURTHER AMEND THE GENERAL FUND BUDGET" for the fiscal year ending June 30, 2025, by appropriating $4,500,000.00 to Non-Departmental, Debt Service Principal/Line of Credit for Carraway Infrastructure. Funding source is loan consent default
- [16] CONSENT ITEM 7. A Resolution, pursuant to §11-40-1, §11-43-140 and §41-16-51(a)(16) of the Code of Alabama, 1975, authorizing the Mayor to execute and deliver a purchase agreement, for a period of not more than one (1) year with Lexipol, LLC for refere consent default
- [26] CONSENT ITEM 17. A Resolution approving payment to Ingram Equipment Company, LLC, Pelham, Alabama, for the purchase of two (2) new 2025 Kenworth L770; 28 Yard ASL Body at $438,105.00 each for a total cost of $876,210.00 with optional features, for the Equ consent default
- [28] CONSENT ITEM 19. A Resolution approving the itemized expense accounts of an appointed official and an elected official. consent default
9–0
Abbott · YEA
Clarke · YEA
Moore · YEA
Smitherman · YEA
Tate · YEA
Williams · YEA
Woods · YEA
Alexander · YEA
O’Quinn · YEA
passed
#1834
official minutes · high
Re:
#25. CONSENT ITEM 16.
A Resolution approving payment to Birmingham Realty Company, Inc. dba The Barber Companies, Inc., Birm…
structured fact · 80%
9–0
Abbott · YEA
Clarke · YEA
Moore · YEA
Smitherman · YEA
Tate · YEA
Williams · YEA
Woods · YEA
Alexander · YEA
O’Quinn · YEA
Business
Regular Agenda (10)
🪑
Procedural:
INVOCATION: Darren L. Kennemer, Chief Chaplain Services US Department of Veterans Affairs, Birmingham VA Health Care System
🪑
Procedural:
PLEDGE OF ALLEGIANCE
: Council President Darrell O'Quinn
🪑
Procedural:
ROLL CALL
🪑
Procedural:
ROLL CALL
🪑
Procedural:
MINUTES NOT READY: September 3, 2024 – October 29, 2024
🪑
Procedural:
COMMUNICATIONS FROM THE MAYOR
🪑
Procedural:
OLD AND NEW BUSINESS
🪑
Procedural:
ADJOURNMENT
🪑
Procedural:
ADJOURNMENT
Consent calendar
Consent Agenda (24)
Items passed as a group without individual discussion unless pulled by a council member.
·
Item number:Item #8
$
Total cost:
undisclosed
STATEMENT OF CONDUCT OF BUSINESS All items designated as "Consent" are routine and non-controversial and will be approved by one motion. All items on the "Consent Agenda" will be announced by reading the Item Numbers only. No separate discussion of these
🏛
Funding source:
Unknown
📋
Action type:
Other
·
Item number:Item #9
📄
Status:
no agenda text
CONSIDERATION OF CONSENT AGENDA
·
Item number:Item #10
·
🏗️ Property Recovery
$
Total cost:
$50K
City receives $50,240 donation for Huffman Roebuck Park
Huffman Roebuck Park gets a private donation of over $50,000 for general maintenance and improvements, no cost to taxpayers.
👥
Counterparty:
Jefferson County Community Service Fund
🏛
Funding source:
Private
📋
Action type:
Ordinance
📍
Location:
Huffman Roebuck Park
·
Item number:Item #11
$
Total cost:
$250
Transfer $250 from Apple Valley Neighborhood Association funds
Budget adjustment reallocates $250 from the Apple Valley Neighborhood Association fund to general municipal operations for the 2025 fiscal year.
👥
Counterparty:
Apple Valley Neighborhood Association
🏛
Funding source:
General Fund
📋
Action type:
Budget amendment
·
Item number:Item #12
·
💰 Hidden on consent
✨
$
Total cost:
$4.5M
$4.5M set aside for Carraway Infrastructure debt service
City commits $4.5 million to pay down debt on Carraway Infrastructure project through fiscal year 2025.
🏛
Funding source:
Unknown
📋
Action type:
Budget amendment
·
Item number:Item #13
·
🏗️ Property Recovery
$
Total cost:
undisclosed
City enters interlocal cooperation agreement with Homewood
Birmingham is partnering with Homewood on unspecified public improvements. Details on funding, scope, and timeline are not yet public.
👥
Counterparty:
City of Homewood
🏛
Funding source:
Unknown
📋
Action type:
Resolution
·
Item number:Item #14
·
🛡️ Public-Safety Tech & Privacy
$
Total cost:
$125K
City approves $125K sole-source contract with HouseProud Atlanta Inc.
HouseProud will provide services to the city under a sole-source agreement (no competitive bidding). The contract amount and service scope determine whether this affects residents directly or represents routine city operations.
👥
Counterparty:
HouseProud Atlanta Inc.
🏛
Funding source:
Unknown
📋
Action type:
Contract award
·
Item number:Item #15
·
🏗️ Property Recovery
$
Total cost:
$1.0M
Council rescind prior resolution, authorize $1M agreement
Council is replacing an earlier May 2024 decision with a new $1 million spending or contract authorization. Without full details of the underlying agreement, the specific impact on residents is unclear.
🏛
Funding source:
Unknown
📋
Action type:
Resolution
·
Item number:Item #16
·
🛡️ Public-Safety Tech & Privacy
$
Total cost:
undisclosed
City buys 1-year Lexipol reference material license
City commits to a subscription service for policy reference materials used by police and municipal staff.
👥
Counterparty:
Lexipol, LLC
🏛
Funding source:
Unknown
📋
Action type:
Contract award
·
Item number:Item #17
·
🏗️ Property Recovery
$
Total cost:
$1K
City approves $1,000 forgivable loan to YMCA of Greater Birmingham
The city commits $1,000 in forgivable loan funds to the YMCA through a Project Agreement. The loan may support YMCA programming or operations serving Birmingham residents.
👥
Counterparty:
Young Men's Christian Association of Greater Birmingham (YMCA)
🏛
Funding source:
Unknown
📋
Action type:
Resolution
·
Item number:Item #18
·
🛡️ Public-Safety Tech & Privacy
$
Total cost:
$8K
City approves $7,600 contract with Birmingham Board of Education
City spending $7,600 in general funds to pay the Board of Education to coordinate services. The full scope of services is unclear from the truncated description.
👥
Counterparty:
Birmingham Board of Education
🏛
Funding source:
General Fund
📋
Action type:
Contract award
·
Item number:Item #19
·
🏗️ Property Recovery
$
Total cost:
$5K
City allocates $5,000 to Birmingham Botanical Society for services
Public funds going to a botanical organization for unspecified services. While the amount is modest, citizens deserve visibility into how their tax dollars support local nonprofits.
👥
Counterparty:
Birmingham Botanical Society, Inc.
🏛
Funding source:
General Fund
📋
Action type:
Resolution
·
Item number:Item #20
·
🛡️ Public-Safety Tech & Privacy
$
Total cost:
$5K
City funds $5K STEM partnership with Birmingham Zoo for 7th graders
Birmingham Zoo will deliver science and technology education to middle schoolers in the city's public schools. One-time funding supports hands-on learning outside the classroom.
👥
Counterparty:
Birmingham Zoo, Inc.
🏛
Funding source:
General Fund
📋
Action type:
Contract award
·
Item number:Item #21
·
🏠 Housing Stability
$
Total cost:
$2K
City sets aside $2,250 for Central Pratt holiday decorations
Funds seasonal holiday decor installation and storage in Central Pratt neighborhood this November. Part of routine annual community beautification spending.
🏛
Funding source:
General Fund
📋
Action type:
Appropriation
📍
Location:
Central Pratt
·
Item number:Item #22
·
💰 Hidden on consent
✨
$
Total cost:
undisclosed
City settles lawsuit with Trinity CME Church et al
Settlement resolves legal dispute between city and Trinity Christian Methodist Episcopal Church. Dollar amount and settlement terms not disclosed in agenda.
👥
Counterparty:
Trinity Christian Methodist Episcopal Church, et al
🏛
Funding source:
Unknown
📋
Action type:
Settlement
·
Item number:Item #23
·
🛡️ Public-Safety Tech & Privacy
$
Total cost:
$180K
Council awards $180.2K construction contract for Oxmoor Park renovations
Sherrod Construction Company will oversee improvements to Oxmoor Park at 2354 Wenonah Oxmoor Road, enhancing a neighborhood recreational facility.
👥
Counterparty:
Sherrod Construction Company, Inc.
🏛
Funding source:
Unknown
📋
Action type:
Contract award
📍
Location:
2354 Wenonah Oxmoor Road, Birmingham, Alabama 35211
·
Item number:Item #24
$
Total cost:
undisclosed
City awards janitorial supplies contract to Budget Janitorial Supply
City purchases cleaning supplies for municipal warehouses through competitive bidding. Budget Janitorial Supply, based in Pelham, Alabama, wins the contract to provide products at agreed unit prices.
👥
Counterparty:
Budget Janitorial Supply, Pelham, Alabama
🏛
Funding source:
Unknown
📋
Action type:
Bid rejection
·
Item number:Item #25
·
🛡️ Public-Safety Tech & Privacy
$
Total cost:
undisclosed
City renews storage lease with Barber Companies for museum
The Birmingham Museum of Art continues use of a storage facility at 2817 3rd Avenue South under an amended lease agreement with Birmingham Realty Company.
👥
Counterparty:
Birmingham Realty Company, Inc. dba The Barber Companies, Inc.
🏛
Funding source:
General Fund
📋
Action type:
Contract amendment
📍
Location:
2817 3rd Avenue South, Birmingham
·
Item number:Item #26
·
🏗️ Property Recovery
$
Total cost:
$876K
City buys 2 new garbage trucks from Ingram Equipment for $876K
City commits $876,210 to purchase two new 28-yard Kenworth garbage trucks for equipment operations. This is a no-bid purchase from Ingram Equipment Company in Pelham, Alabama.
👥
Counterparty:
Ingram Equipment Company, LLC
🏛
Funding source:
General Fund
📋
Action type:
Resolution
·
Item number:Item #27
·
🏗️ Property Recovery
$
Total cost:
$4K
City refunds $4,212.82 to two parties
General fund money returns to the public. No details on refund recipients or reasons available in item text.
🏛
Funding source:
General Fund
📋
Action type:
Resolution
·
Item number:Item #28
·
🏗️ Property Recovery
$
Total cost:
undisclosed
CONSENT ITEM 19. A Resolution approving the itemized expense accounts of an appointed official and an elected official.
🏛
Funding source:
Unknown
📋
Action type:
Resolution
·
Item number:Item #29
·
🏗️ Property Recovery
$
Total cost:
undisclosed
Council approves employee expense accounts
Routine reimbursement of documented city staff expenses (meals, mileage, materials). Consent-agenda spending that residents deserve to see itemized.
🏛
Funding source:
Unknown
📋
Action type:
Resolution
·
Item number:Item #30
·
🏗️ Property Recovery
$
Total cost:
undisclosed
Advanced expense accounts approved for city employees
City employees can now request advance payments for work-related expenses. Settles out-of-pocket costs without requiring staff to wait for reimbursement.
🏛
Funding source:
General Fund
📋
Action type:
Resolution
·
Item number:Item #31
📄
Status:
no agenda text