🤝 Sole-source / no-bid

Approve equipment repair parts & service contract with Ingram

Department of Equipment Management gets authorized ongoing repair parts and service through the Sourcewell cooperative purchasing program, keeping city equipment operational at negotiated rates.

Sole-source: Vertosoft contract for Workforce Central software update

City commits to upgrade payroll and workforce management system with Vertosoft. This affects how HR and payroll processes operate and may impact employee records and system reliability.

City awards $35,078 to Johnson Controls for Public Safety Center gate access

Upgrades security access control at Birmingham Public Safety Center, a key public facility. Sole-source procurement at mid-five-figure cost.

Council approves SaaS contract with Accela for cloud-based permitting system

City will move permitting operations to Accela's cloud platform, likely streamlining application processing and reducing manual paperwork for residents and businesses. Contract is sole-source, meaning no competitive bidding.

City awards $194.8K contract to Bright Future Electric for City Hall lighting up

City Hall's exterior lighting will be upgraded. The $194,800 contract with Bright Future Electric is a public spending decision on building maintenance.

Fire department buys $18.6K CASPR Transit 2.0 parts from NDS Sales

Birmingham Fire and Rescue Department purchases replacement parts and accessories for CASPR Transit 2.0 equipment from general city funds.

City pays $13,476 to Miovision for traffic data collection tool

The city is buying specialized software and hardware to collect and analyze traffic patterns across Birmingham, helping inform future road and transportation improvements.

Sole-source: Sansom Equipment supplies Vactor and sweeper parts for 1 year

City commits general funds to keep street-cleaning and vactor equipment operational through Department of Equipment Management. Sole-source procurement ensures continuous supply of replacement parts.

Air purification systems for 30 fire stations: $1.05M sole-source deal

City awards $1.05M to Magne Grip for AirHawk air purifiers in all 30 fire stations, improving air quality for firefighters and the public they serve.

City approves $37,560 sole-source purchase of Flame decon shampoo from Flame Ind

City restocks cleaning supplies inventory at the Central Stores Warehouse. This is a sole-source contract, meaning no competitive bidding occurred.

City Hall security cameras: $26,725 contract to Johnson Controls

City spending $26,725 on exterior camera system for City Hall at 710 20th Street North. Improves security monitoring of municipal building.

Sole-source contract: City agrees to $11K deal with Penny Foundation

City will spend $11,000 from unspecified funds with The Penny Foundation, Inc. under a sole-source agreement. Purpose of the contract is incomplete in the agenda item.

City Hall security upgrades: $5,999.66 for access panels and card readers

City Hall gets new access control equipment to improve building security. Work includes card readers and electronic access panels at the main municipal building.

Amendment: Giffen Recreation lump-sum proposal accepted via Sourcewell

Parks or recreation services may be affected by this contract amendment. Dollar amount not disclosed in the agenda.

City buys 48 Ford police vehicles for $2.18M

Police department expands patrol fleet with new 2026 Ford Interceptor SUVs. Purchase supports public safety operations across the city.

City buys 12 Ford F150 police trucks for $600,384

Police department replaces patrol vehicles. Improves emergency response capacity and officer safety with new equipment.

Birmingham Museum of Art: $52,762 boiler tank replacement

Museum receives critical infrastructure repair to prevent boiler system failure. Project addresses aging mechanical equipment at the city's major cultural institution.

City buys $12,250 in traffic cones from Safety Zone Specialties

Routine purchase of stenciled traffic cones (18" and 36") to restock the city's central supply inventory used for traffic control and public safety operations.

City buys office furniture from Strickland Paper for $5,010

Routine office equipment purchase using general fund dollars. No direct impact on residents or public services.

Sole-source: City buys Lexipol employee training access

City employees will gain access to Lexipol's online training platform. The contract uses a sole-source purchase, meaning no competitive bidding.

Germania Park: $132,687 equipment and installation contract to Giffen Recreation

Recreation equipment and supplies upgrades at Germania Park. Spending decision on sole-source vendor award.

City awards $48K to Carr Development for Railroad Park brick paver repairs

Repairs to brick pavers at Railroad Park and downtown locations restore public walkways and improve pedestrian safety in key civic spaces.

Fire Department mattress cleaning: $19.3K contract to Clean Sleep Technologies

Sole-source contract keeps fire stations' mattresses sanitary for firefighter health and safety. Renewal ensures continued equipment maintenance without competitive bidding.

Police: $19,085 to maintain bullet recovery system for forensics

Funds maintenance of equipment used to match bullets in criminal investigations, supporting evidence collection for police cases.

CONSENT ITEM 14. A Resolution, in accordance with §41-16-53, Code of Alabama, authorizing the Mayor without regard to the requirements of the Alabama Competitive Bid Law, Article 3, Chapter 16 of Title 41, Code of Alabama, to execute an agreement for the