Budget & Finance

CONSENT ITEM 60. A Resolution approving the itemized expense accounts of city employees.

City approves employee expense account reimbursements

Employees get reimbursed for out-of-pocket work expenses from the general fund. These routine approvals keep city operations running.

Council approves $3,510 office furniture purchase from Affordable Interior Syste

Routine spending on office furniture from general fund through competitive purchasing process.

City pays Quick Motors $7,998 for vehicle repair

Equipment Management Department gets a city vehicle (184333) repaired. No direct resident impact, but citizens fund this maintenance through taxes.

City pays $3,062 to Rich's Collision for vehicle repairs

Routine spending from the general fund to repair three city vehicles damaged in wrecks. Equipment Management covers ongoing fleet maintenance costs.

City approves $4,190.85 for 3 Nikon cameras from B&H Photo

City purchases three professional DSLR cameras with lenses for departmental use. Routine equipment procurement on consent agenda.

City pays $10,050 to Axciton Systems for polygraph equipment

City purchases two six-channel polygraph sensor boxes and accessories from Houston-based vendor using general funds.

Public Works: 1-year electrical parts supply deal with Graybar Electric

Graybar Electric will supply electrical and lighting parts to the Public Works Department as needed over the next year under an Omnia Partners contract.

Fire & Rescue purchases $3,032 haz-mat equipment from Safeware

Fire department restocks hazardous-materials protective gear and accessories through a competitive contract with Safeware Inc.

Budget amendment: $53,728 moved to Farmer's Market Project

City is redirecting gas-tax revenue to fund a farmers market project. Check if your neighborhood benefits from this community-gathering space.

City signals intent to provide economic incentive to Birmingham Southern College

Council commits to exploring a tax break or subsidy for the college, contingent on the state and county also contributing funds. Terms and dollar amount to be determined.

City pays Fastenal $4,160 for landscaping tools

Routine maintenance equipment purchase from general fund inventory to keep city landscaping operations running.

City pays Amazon $1,710.82 for Mayor's Office picture frames

Routine office supply purchase from general fund. No direct resident impact.

Council approves 2023 Ford F-150 truck purchase from Stivers Ford

City commits funds to purchase Ford F-150 pickup trucks for fleet operations. Exact cost not disclosed in agenda summary.

City buys John Deere dozer from Warrior Tractor for $790K

City purchases heavy equipment for public works operations. No-bid purchase of 2023 John Deere 1050K dozer from Warrior Tractor and Equipment in Northport, Alabama.

City accepts $10K donation to Arlington House from State Senator Smitherman

Public money from a private donation is committed to Arlington House for general use. Citizens deserve to know which nonprofits receive city funds and the source of those donations.

Council approves employee advance expense reimbursements

City employees receive advance reimbursement for out-of-pocket work expenses. This routine approval ensures employees can cover necessary costs upfront.

City approves $2,277 lubricant purchase from Budget Janitorial Supply

Routine spending to replenish inventory at Central Stores. No direct impact on residents; standard facility maintenance expense.

City approves advanced expense accounts for appointed officials

Appointed officials can now draw on advance funds from the city budget for authorized expenses. This sets the rules for how officials access discretionary spending before reimbursement.

Council approves $14,825 for tactical headsets via GSA contract

City buys 3M Peltor SwaTac headsets and accessories from Waveband Communications using federal GSA pricing. No competitive bidding required under GSA agreements.